5 THINGS TO KEEP IN MIND WHEN PLANNING YOUR GUEST ACCOMMODATIONS AND ROOM BLOCKS

If you have any amount of guests traveling in from out-of-town for your wedding you will want to establish some room-blocks for them. Typically a room-block is a reservation of ten or more rooms at a group discounted rate and is usually considered a necessary courtesy for your guests.

Searching for guest accommodations should be done early on in the planning process once you have established where your wedding will take place. I always suggest to my clients (or simply handle the booking for them) that they set-up their room blocks shortly after finding their venue and put the information on their wedding website prior to their Save the Dates being sent out. That way when guests receive their Save the Date in the mail and visit their wedding website, they can already being to determine where they could potentially stay. It just makes it that much easier and seamless for your guests to attend your celebration!

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5 THINGS TO KEEP IN MIND WHEN MAKING ROOM BLOCKS

1. Try to find hotels that offer Courtesy Room Blocks so you're not financially responsible for any unfilled rooms. However, if a potential hotel does not offer a Courtesy Room Block be sure you fully understand their attrition clause before signing any form of an agreement.  

2. Do your best to estimate how many rooms your guests will need but don't stress out about calculating an exact number. Not everyone will stay at a hotel; some may opt for an Airbnb or have family/friends in town they can stay with.

3. Offer 1 - 3 room block options (no more than 3) at various price points. Guests will select the one that is most appropriate for their budget and will appreciate the gesture. 

4. Start by searching for hotels near your venue and try to stay within 10 miles. Always ask your venue if they partner with any nearby hotels for added convenience. 

5. Include the information on your wedding website and, if necessary, an "Accommodations" or "Details" card in your invitation suite. 

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SUGGESTED WEBSITE WORDING

A block of rooms has been reserved for our guests at a discounted rate. Please reference the XXX wedding when making your reservations. Kindly reserve your room by July 1, 2018.

The Scottsdale Resort
1703 West Hayden Road
Scottsdale, AZ 85253
(480) 867-5000

SUGGESTED INVITATION DETAILS CARD WORDING

Accommodations

For your convenience we have reserved a block of rooms at the following hotels. Please reference the XXX wedding when making your reservations. All reservations should be made by July 1, 2018. 

The Scottsdale Resort
1703 West Hayden Road
Scottsdale, AZ 85253
(480) 867-5000

AND

Phoenix Inn
1213 East McCormick Road
Scottsdale, AZ 85253
(480) 278-9080

For alternative accommodation options and more information, please visit our wedding website at www.ourweddingwebsite.com

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